APS CUWiP at GW: Applying to CUWiP

Application and Registration Procedure - Apply Now!

Applications to CUWiP are handled centrally by the APS. You can apply here. APS and the CUWiP host sites endeavor to accept all reasonable applications they can accommodate. In the event that there are more applications than the local host sites can accommodate, preference will be given to those who are attending CUWiP for the first time, and those who are undergraduate physics majors.

Applications are first made through the APS central website between September 1st, when applications open, and October 13th, the application deadline. Applicants receive notification if they are accepted, waitlisted or rejected by November 6th. Once applicants are accepted, they must register by November 17th. If there are still slots free after the first round of registration closes, waitlisted students will be invited to register on November 22nd, and they must register online by December 1st. Only students who passed through the original application process may register. If you are not an undergraduate student, but will be attending CUWiP to bring undergraduate students, or to experience a CUWiP before you host one, please contact us at [email protected] as soon as you are aware that you will possibly be attending. We can only cover the costs of travel and accommodation for accepted students, but we would like to include you in the conference events and catering, and ensure that you have access to the discount hotel rate.

Once you have been accepted and registered, go to the relevant pages of this website for details on travel booking and financial support.  Please note that participants are not responsible for booking accommodation themselves, only for booking their own travel. Please note that flights must be pre-approved by emailing the itinerary and costs to [email protected].

Important Dates and Deadlines

  • APS application site opens: September 1st, 2017
  • APS application deadline: October 13th, 2017
  • First round of acceptances sent out: November 6th, 2017
  • Deadline for first acceptances to register online: November 17th, 2017
  • Second round of acceptances sent out: November 22nd, 2017
  • Deadline for second round of acceptances: December 1st, 2017
  • Deadline for emailing poster title and abstract to [email protected]: December 1st, 2017
  • CUWiP at GW: January 12th - 14th, 2018